Tuesday, November 4, 2008

Fact Finding Techniques

To study any system the analyst needs to do collect facts and all relevant information. the facts when expressed in quantitative form are termed as data. The success of any project is depended upon the accuracy of available data. Accurate information can be collected with help of certain methods/ techniques. These specific methods for finding information of the system are termed as fact finding techniques. Interview, Questionnaire, Record View and Observations are the different fact finding techniques used by the analyst. The analyst may use more than one technique for investigation.

Interview
This method is used to collect the information from groups or individuals. Analyst selects the people who are related with the system for the interview. In this method the analyst sits face to face with the people and records their responses. The interviewer must plan in advance the type of questions he/ she is going to ask and should be ready to answer any type of question. He should also choose a suitable place and time which will be comfortable for the respondent.

The information collected is quite accurate and reliable as the interviewer can clear and cross check the doubts there itself. This method also helps gap the areas of misunderstandings and help to discuss about the future problems. Structured and unstructured are the two sub categories of Interview. Structured interview is more formal interview where fixed questions are asked and specific information is collected whereas unstructured interview is more or less like a casual conversation where in-depth areas topics are covered and other information apart from the topic may also be obtained.


Questionnaire
It is the technique used to extract information from number of people. This method can be adopted and used only by an skillful analyst. The Questionnaire consists of series of questions framed together in logical manner. The questions are simple, clear and to the point. This method is very useful for attaining information from people who are concerned with the usage of the system and who are living in different countries. The questionnaire can be mailed or send to people by post. This is the cheapest source of fact finding.


Record View

The information related to the system is published in the sources like newspapers, magazines, journals, documents etc. This record review helps the analyst to get valuable information about the system and the organization.

Observation
Unlike the other fact finding techniques, in this method the analyst himself visits the organization and observes and understand the flow of documents, working of the existing system, the users of the system etc. For this method to be adopted it takes an analyst to perform this job as he knows which points should be noticed and highlighted. In analyst may observe the unwanted things as well and simply cause delay in the development of the new system.

26 comments:

nitin said...

you should qoute some examples along with the theory
well,this was a useful data 4 me

MaTz!nK said...

thx...

mohamed said...

its was almost general information.
thank a lot.

Kiki said...

thanks for the info it came i handy for my exam when i couldn't understand the lecturer's notes :)

Hariharan said...

Thanks a lot. This was useful for my MIS exam preparation

thomas said...

thanks. i found the information very helpfull.

reuban said...

thanks alot....it came in handy for me aswell.....i didnt understood any f d note give by ma lecturer on this...thanks again...

cecy said...

thanks for the detailed notes about structured english.

Siaka said...

Thank you for the information, I think it will be helpful.
I may suggest if you can quote some example of some key factors

abdulh hanie said...

tnx to the techniques now i understand

trustworthy said...

thnxx dis help me a lot in mah university eXaM...!!!

Carlos said...

Hi

I like this post:

You create good material for community.

Please keep posting.

Let me introduce other material that may be good for net community.

Source: System analyst interview questions

Best rgs
Peter

darshana khunt said...

thx...these info will help me a lot.now i can understand this topic very easily...

jyoti said...

Thanks a lot for this good material.but you should give some example .

abambo said...
This comment has been removed by the author.
abambo said...

Thanks for the good material

piu said...

thankssssssss.........

aa said...

thanks

darshan patel said...
This comment has been removed by the author.
Vimal Paliwal said...

thnkssssss.......

Manish Kumar said...

ugctlthanks bro this is usefull 4 me...

manglesh upadhyay said...

thanx

manglesh upadhyay said...

thanx

Nighat bhat said...

Thanx u clears my confusion
thanx a lot.......

ankit dubey said...

perfect, it'll help me a lot today in my BCA exam

Dimuth Tharindu said...

Thank you

Your Ad Here